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9 simple steps to an apprentice

Thank you!

Thank you for your interest in taking on a Master Builders apprentice or trainee. Whether you choose to use Master Builders Apprenticeship Services (MBAS) or Master Builders Apprenticeship Services Plus (MBAS+), we will be with you every step of the way.

Training a Master Builders apprentice or trainee is an exciting opportunity for you to contribute to the development of future tradespeople and a stronger building and construction industry. We are delighted that you have chosen Master Builders to support you on this journey.

Here, we outline the details, terms and conditions and all you need to know about MBAS and MBAS+ services, your responsibilities, our responsibilities to you, and the ongoing support that we will provide!

MBAS and MBAS+ are services offered by Master Builders Association of New South Wales Pty Ltd, ABN 11 074 397 532 (MBANSW) which is the Apprenticeship Services arm of Master Builders Association of New South Wales, ABN 96 550 042 906 (Master Builders)

About the Master Builders Association of NSW

The Master Builders Association of New South Wales (Master Builders) is the leading building and construction industry association across the state. A not-for-profit organisation, it is chartered with representing and furthering the interests of the building and construction industry.

Master Builders provides representation and services to members and the industry in key areas such as industrial relations, occupational health and safety, legal and contracts, training, and government legislation.

Master Builders also seeks to develop alliances with key organisations to provide members with direct commercial benefits.

Master Builders was established in 1873, making it the oldest employer association in Australia. With over 8000 members in NSW and eight regional offices throughout the state, Master Builders is the only industry body that represents all sectors within the building and construction industry.

The Master Builders Head Office is located at Forest Lodge, Sydney and its Education Centre is located in the Norwest Business Park, Norwest. Master Builders also has dedicated regional offices in Ballina, Port Macquarie, Newcastle, Gosford, Wollongong, Ulladulla, Albury, and Orange.

Through Master Builders Apprenticeship Services, we have been committed to supporting, promoting, and employing apprentices in the building and construction industry for more than 40 years.

Introduction to Master Builders Apprenticeship Services (MBAS)

Master Builders Apprenticeship Services (MBAS):

When you use Master Builders Apprenticeship Services (MBAS), you are supported by a dedicated team of experts.  We will manage all of the contractual and administrative responsibilities of taking on an apprentice or trainee, leaving you free to focus on running your business.

How it Works:

MBANSW employs apprentices and trainees, and places them with tradespeople and builders, known as Training Employers. This provides Training Employers with the flexibility to take on apprentices and trainees in a manner that best suits their business.

Training Employers are responsible for supervising the apprentices/trainees and managing their on-site activities.

The Training Employer plays a central role in the apprenticeship system and through MBAS you will have the peace of mind of knowing you are fully supported every step of the way in the process.

MBAS will:

  • Manage apprentice and trainee payroll, workers compensation and administration
  • Monitor and review apprentice and trainee attendance and progress at off-site training
  • Provide Assistance to satisfy our minimum safety standard and improve safety management practices
  • Our MBAS Field Officers will undertake regular site visits to assist, support, and mentor Training Employers, apprentices, and trainees

Introduction to Master Builders Apprenticeship Services Plus (MBAS+)

Master Builders Apprenticeship Services Plus (MBAS+):

Master Builders Apprenticeship Services Plus (MBAS+) provides you with the best of both worlds – Master Builders does all the heavy lifting in the first six months undertaking all the recruitment, contractual and administration management of the apprentices or trainee. Then once your apprentice or trainee has settled in, you can choose to take over their employment.

How it Works:

You utilise MBAS (as described above) to take on an apprentice or trainee for the first six months of their employment.  After six months, if you and your apprentice or trainee are in agreement, you can choose to transfer their employment directly to you.

Training Employers seeking to access MBAS+ will be subject to a transfer fee when the apprentice or trainee is transferred from MBAS to direct employment with the Training Employer.

MBAS+ provides you with a safety net during that crucial first six months, taking away the uncertainty and risk involved in employing a new apprentice or trainee.  Your MBAS+ apprentice or trainee comes to you fully screened, inducted, and trained in entry level safety and construction skills PLUS you will gain a trusted partner to guide you through the apprenticeship process until you are ready to go it alone.

Meeting the Minimum Safety Standard

Safety is a major focus for MBANSW, and prospective Training Employers are required to satisfy the Master Builders Minimum Safety Standard prior to taking on a MBAS or MBAS+ apprentice or trainee.

Our dedicated team will assist potential Training Employers to ensure that your safety management systems and practices meet our minimum safety standards, not only keeping our apprentices and trainees safe, but helping to improve site safety across your entire team.

Training Employer Requirements

MBANSW would like to ensure Training Employers are fully aware of their supervisory and safety responsibilities and requirements. Below are a list of responsibilities and requirements that all Training Employers are required to meet and maintain:

Business Requirements

  • Hold a valid Australia Business Number (ABN) whether the business is a sole trader or company
  • Be qualified or employ a person who holds a qualification equal to or greater than the qualification the Apprentice or Trainee is learning. For example:
    • To host a carpentry apprentice, the supervisor of the apprentice must hold a carpentry trade qualification (Certificate III in Carpentry), a higher qualification or be extensively experienced in this vocation as to provide guidance and support to the apprentice.

Prohibited Employer

Apprentices and Trainees cannot be placed with a Training Employers that has been deemed as Prohibited Employer as defined in the Apprenticeship and Traineeship Act (2001) Section 14.3

 Apprentice Safety

  • Provide and maintain a safe working environment
  • Ensure the apprentice or trainee is supervised at all times and working in a safe manner
  • Provide an environment free of bullying and harassment
  • Ensure the apprentice or trainee is wearing appropriate personal protective equipment (PPE)
  • Ensure the apprentice or trainee participates in Toolbox Talks
  • Where an apprentice or trainee is involved in high-risk construction work, ensure the apprentice or trainee reads and understands the high-risk construction work method statement (HRCWMS). This action must be recorded on the HRCWMS.
  • Provide any equipment, including additional personal protective equipment (PPE) to enable apprentices or trainees to do their work safely. If equipment is brought into the workplace, ensure that it satisfies health and safety standards
  • Establish an open communication process and encourage apprentices and trainees to participate in workplace consultative arrangements

Apprentice or Trainee Injury

In the event of an injury to an MBAS or MBAS+ apprentice or trainee, please undertake the following actions:

  • Notify MBANSW IMMEDIATELY
  • Call an ambulance if required. Do not wait for authorisation from MBAS
  • If this is a notifiable incident, the Training Employer is to notify SafeWork NSW. If you are unsure or need advice please call MBAS (02) 8586 3533
  • MBANSW recommends that if the Training Employer is contacted by any media source, that no details of the incident are provided

Minimum Safety Standard

  • Satisfy the MBANSW Minimum Safety Standard
  • Induct the apprentice or trainee on each new site
  • Provide high risk construction work method statements (HRCWMS) for all high-risk construction work involving the apprentice or trainee
  • Supply safety documentation when required by MBANSW

MBAS Field Officer Visits

  • Allow MBAS Field Officers access to your site for the purposes of, but not limited to, conducting visits with the Training Employer and the apprentice or trainee, random drug and alcohol testing, incident/accident investigation, mentoring and monitoring.

On Site Supervision and Training

  • Apprentices and trainees must be supervised at all times
  • Apprentices and trainees must be engaged in appropriate trade training
  • Ensure the supervision of the apprentice and trainee is not transferred or delegated to another company, business, or person
  • Discuss apprentice or trainee progress in relation to their Training Plan
  • Advise the MBAS or MBAS+ apprentice and trainee of the job requirements, work environments, organisation arrangements, health and safety risks associated with the work, and the skills and knowledge required for the task

Timesheet Approval

  • Timesheets are to be approved by the Training Employer no later than 12:00 noon each Thursday
  • Contact MBANSW if there is an issue with submitting timesheet approval by the required time
  • Failure to approve the timesheet may result in the apprentice or trainee not being paid
  • Updated copies of an Enterprise Bargaining Agreement are to be provided to MBANSW (if applicable)
  • You must ensure all hours worked by the apprentice or trainee are listed on the timesheet. ‘In the hand’ cash payments are not to be offered to an apprentice or trainee

Accounts

  • All invoices are due 7 days from invoice date
  • A reminder will be given if your invoice remains outstanding after 14 days
  • If the invoice remains outstanding at 30 days, the MBAS apprentice or trainee may be removed. Once removed, the MBAS or MBAS+ apprentice or trainee will not be replaced with the Training Employer until all outstanding invoices are paid. Training Employer will also be required to adopt the direct debit payment method
  • Inclement weather and overtime are NOT included in the hourly invoice rate. These are invoiced as a separate line item as per the supplied invoice rate sheet.

Return of Apprentice

  • When returning an apprentice or trainee, you must provide MBANSW and the apprentice or trainee with 2 weeks written notice of the completion of the placement
  • If no notice is received, the Training Employer will be invoiced for the 2 weeks’ notice period
  • If MBANSW place the apprentice or trainee with another Training Employer earlier than 2 weeks, we will only invoice the original Training Employer for the period the apprentice and trainee remained with them instead of the full 2 weeks.

Transfer Fee for MBAS+ Apprentices

  • Training Employers seeking to access MBAS+ will be subject to a transfer fee when the apprentice or trainee is transferred from MBANSW to direct employment with the Training Employer

Removal of an Apprentice

  • MBAS and MBAS+ apprentices and trainees may be removed from your site if you are in breach of account terms, safety requirements or MBANSW Terms and Conditions.

Training Employer Terms & Conditions

MBAS and MBAS+ are available to all businesses in the building and construction industry in New South Wales.

Businesses that utilise the services of MBAS and MBAS+ are hereafter known as Training Employers.

1. MBANSW Responsibilities

1.1 MBANSW is responsible for the administration of apprentices and trainees employed by MBANSW. These responsibilities include:

  • Registration of the Training Contract
  • Payment and administration of award wages and conditions and/or requirements of an Enterprise Bargaining Agreement (EBA)
  • Maintenance of workers compensation coverage for apprentices and trainees and management of a workers compensation claim
  • Registration of the apprentice or trainee with Long Service Payments Corporation and issue long service certificates
  • Administration of the Employment Declaration Form and Payment Summaries
  • Maintenance of apprentice and trainee records of work performance, attendance, punctuality, attitude, and progress in work skills
  • Liaison with Registered Training Organisations (RTO) in matters concerning MBAS and MBAS+ apprentices and trainees
  • Providing the Training Employer with up-to-date information on awards and regulations affecting the apprentices and trainees
  • Regular site visits by MBAS Field Officers for mentoring and monitoring purposes including workplace safety assessments.

2. MBANSW Disclaimer

2.1 MBANSW will not be bound by any additional or conflicting conditions unless they are accepted in writing by the Apprenticeship Services Manager or the General Manager Education and Apprenticeships. These conditions may change at any time and new terms and conditions will be issued. This agreement is deemed to have been accepted in full when the Training Employer has signed the Training Employer Contractual Agreement.

3. Training Employer Invoice Rates for MBAS and MBAS+ Apprentices and Trainees

3.1 MBAS and MBAS+ Training Employer invoice rates are based on apprentice and trainee industry awards and/or enterprise agreements.

3.2 If the nature of the work performed for the Training Employer, or conditions applicable at the Training Employers’ site changes causing the apprentice or trainee wage to change, MBANSW reserves the right to amend accordingly its invoice rates to the Training Employer.

3.3 The MBAS and MBAS+ Training Employer Invoice Rates include:

  • Wages
  • Tool allowance, fares and travel allowance where applicable
  • Superannuation contributions
  • Taxation
  • Twenty days annual leave
  • Annual Leave loading of 17.5%
  • Ten days personal leave
  • Bereavement leave
  • Public holidays
  • Payment of Registered Training Organisation (RTO) fees
  • Wages while apprentice or trainee attends RTO
  • Long Service Leave administration – registration
  • Rostered Days Off – accrual, administration, and payment of wages

3.4 The MBAS and MBAS+ Training Employer Invoice Rates do not include: 

  • Overtime wages, including allowances
  • Inclement weather wages
  • Meal allowance
  • Extra travel such as site to site
  • Living away from home allowance

These are invoiced as a separate line item as per the supplied invoice rate sheet.

4. Award Conditions

4.1 MBAS and MBAS+ apprentices and trainees are employed under a training contract with MBANSW. The working week can be made up of hours worked on site, at off-the-job training, annual leave, sick leave, rostered day off, inclement weather etc and is in accordance with the relevant award conditions. Details of the relevant award conditions can be found at:

Award

Covers

Building & Construction General On-Site Award 2020 (MA000020)

  • Carpentry
  • Bricklaying
  • Joiner
  • Formwork/Falsework
  • Plasterer
  • Landscaper
  • Painter
  • Plant Mechanic
  • Metal Fabricator
  • Waterproof Traineeship

Plumbing & Fire Sprinkler Fitting Award 2020 (MA000036)

  • Plumber
  • Roof Plumber

Joinery and Building Trades Award 2020 (MA000029)

  • Shop Fitter

Clerks – Private Sector Award 2020 (MA000002)

  • Business Services- Business Certificate II
  • Business Services- Business Certificate IV

Timber Industry Award 2020 (MA000071)

  • Cabinet Maker
  • Furniture
  • Timber Traineeship

Manufacturing and Associated Industries and Occupations Award 2020 (MA000010)

  • Wood machinist

 

5. Enterprise Bargaining Agreement (EBA)

5.1 The Training Employer must advise MBANSW if there is an Enterprise Bargaining Agreement (EBA) covering the Training Employers business or company, or the site where the MBAS or MBAS+ apprentices or trainees will be working. MBANSW will administer the EBA wage and payment conditions.

5.2 Please note that it is the responsibility of the Training Employer to notify MBANSW of any changes to their EBA. Any backpay of wages or allowances owed to the apprentice or trainee due to changes to the EBA will be invoiced to the Training Employer, including an administration fee of 2%.

6. Notice to Return a MBAS or MBAS+ Apprentice or Trainee

6.1 If you no longer require the services of the MBAS or MBAS+ apprentice or trainee, you are required to notify MBANSW and the apprentice or trainee of 2 weeks’ notice. This notice will be in writing and be emailed to [email protected] A phone call or text will not be accepted.

6.2 The notice period is 2 work weeks from the date the notice is given. If permitted by the Training Employer, MBANSW may be able to place the apprentice or trainee with another Training Employer earlier than the completion of the 2 week notice period.

6.3 If MBANSW places the apprentice or trainee earlier than the completion of the notice period, the Training Employer will not be invoiced for the remaining time of the notice period.

6.4 The notice period may be waived by MBANSW Apprenticeship Services Manager approval where special circumstances prevail. These circumstances may include, but are not limited to theft, damage to property or person whether it be threat or actual, an unsafe environment or severe disciplinary circumstances.

7. Transfer of Services

7.1 The Training Employer must not under any circumstances transfer or delegate the services or supervision of an MBAS or MBAS+ apprentice or trainee to any person, business, or company. The Training Employer is at all times responsible for the direct supervision and safety of the apprentice or trainee. If you no longer require the services of the MBAS or MBAS+ apprentice or trainee, you may return the apprentice or trainee to MBANSW with the relevant notice.

8. Approval of Rostered Days Off (RDO)

8.1 Approval to take RDO’s must be sought by the apprentice or trainee and given by the Training Employer.

9. Approval of Annual Leave

9.1 An apprentice or trainee must seek the approval of the Training Employer to utilise their annual leave entitlements.

10. Sick Leave, Bereavement Leave and Carers Leave (Personal Leave)

10.1 Apprentices and trainees must notify their Training Employer of any absence from work as soon as they are aware that they will not be able to attend work.

10.2 If the absence is due to sick leave and is likely to be more than five days, or there have been excessive absences, the Training Employer should notify MBANSW.

10.3 The Training Employer is not invoiced for personal leave.

11. Jury Service

11.1 The apprentice or trainee is required to give MBANSW and their Training Employer notice of the upcoming attendance for jury service, proof of such attendance and any monetary amount received for jury service.

12. Public Holiday

12.1 Apprentices and trainees must work the day before and the day after a public holiday to be entitled to wages for the public holiday unless a medical certificate is provided. Approved personal leave is accepted.

12.2 An apprentice or trainee may work on a public holiday provided the request is reasonable. The Training Employer will be invoiced for the time worked at the relevant invoice rates.

13. Travel Expenses

13.1 If the apprentice or trainee is using their own vehicle to drive from site to site, to pick up materials or drive more than 50kms from the registered business address of the Training Employer, an additional charge is invoiced in accordance with the relevant award.

14. Industrial Action

14.1 If an apprentice or trainee is on a project where an industrial dispute occurs that results in a stoppage of work, the Training Employer should find alternative duties for the apprentice or trainee. If this is not possible, the apprentice or trainee may be sent home and paid for the day and the Training Employer will be invoiced.

14.2 Please contact MBANSW with all the details of the dispute should your apprentice or trainee be involved in any industrial action.

15. Personal Protective Equipment (PPE)

15.1 It is the Training Employer’s responsibility to ensure that PPE (e.g. gloves, hearing/eye protection etc) required by the apprentice or trainee for work is worn correctly.

15.2 MBANSW provides every new apprentice or trainee with a backpack that includes a PPE kit containing:

  • Hard hat
  • Safety glasses
  • Safety gloves
  • Earmuffs
  • Respirator

15.3 MBAS Field Officers carry PPE to issue to apprentices and trainees as needed.

15.4 If the apprentice or trainee requires specialised PPE for a particular task, such as fall arrest systems, it is the responsibility of the Training Employer to provide this PPE.

16. Performance Issues

16.1 Where a Training Employer is concerned or dissatisfied with the performance of an apprentice or trainee, the issue should be raised with MBANSW immediately so the details can be discussed, and the best solution found.

16.2 The Training Employer must notify MBANSW when the apprentice or trainee leaves or is absent from work.

17. Bullying and Harassment

17.1 As the Training Employer you have a legal responsibility to prevent harassment and bullying. Workplace harassment and bullying can be based on grounds such as sex, race, disability, age, pregnancy, marital status, homosexuality, transgender, or HIV/AIDS status.

18. Limitation of Liability

18.1 The Training Employer is responsible for the care and supervision of MBAS or MBAS+ apprentices and trainees while placed with the Training Employer.

18.2 MBANSW is not liable for any loss or damage to any property or for death or personal injury (to the Training Employer’s personnel) caused or contributed to by a MBAS or MBAS+ apprentice or trainee (whether by negligence or otherwise) while placed with the Training Employer.

18.3 The Training Employer will indemnify MBANSW against liability for any such claims made against MBANSW or its employees.

18.4 MBANSW will use all reasonable endeavours to meet the Training Employer’s requirements and ensure the quality of its apprentices and trainees.

19. Minimum Period of Placement

19.1 The minimum placement period for a MBANSW apprentice or trainee is 4 weeks.

19.2 This 4-week period can include the notice period.

19.3 Changes to this minimum period require approval by the MBANSW Apprenticeship Services Manager and/or the General Manager Education and Apprenticeships.

20. Transfer of Apprenticeship

20.1 MBANSW and the apprentice or trainee have entered into a contract of training and employment which is legally binding. MBANSW is committed to support the apprentice or trainee to the completion of their apprenticeship or traineeship. The apprentice or trainee is obliged to abide by this contract and perform their duties and responsibilities.

20.2 If a Training Employer wishes to directly employ a MBAS apprentice or trainee through MBAS+, the following conditions must be met:

  • Apprentice or trainee and Training Employer must both agree to transfer the apprenticeship or traineeship contract and must not cancel the apprenticeship or traineeship.
  • Apprentice or trainee must have completed the first 6 months of employment with MBAS, regardless of apprenticeship or traineeship stage.
  • The new employer waives the probation period and the recommencement fee paid by Commonwealth Government when an apprenticeship or traineeship contract is transferred.
  • Training Employer must pay a transfer fee as provided in the invoice rate sheet…

20.3 If the Training Employer wishes to directly employ a MBAS apprentice or trainee outside of an MBAS+ arrangement (within 6 months of commencement), then the following conditions must be met prior to the approval of a transfer:

  • MBANSW are under no obligation to approve a transfer of an apprenticeship or traineeship contract outside of an MBAS+ arrangement.
  • Approval must be sought and gained in writing to transfer the contract.
  • Apprentice or trainee and Training Employer must both agree to transfer the apprenticeship or traineeship contract and must not cancel the apprenticeship or traineeship.
  • The new employer waives the probation period and the recommencement fee paid by Commonwealth Government when an apprenticeship or traineeship contract is transferred.
  • Training Employer must pay a placement fee equal to 10 weeks x 38 hours at the current invoice hourly rate of the apprentice or trainee.


Note:
MBAS and MBAS+ are services offered by Master Builders Association of New South Wales Pty Ltd, ABN 11 074 397 532 (MBANSW) which is the Apprenticeship Services arm of Master Builders Association of New South Wales, ABN 96 550 042 906 (Master Builders) 

Training Employer Safety Service

MBANSW recognises the importance of good safety management practices to minimise the risk of harm or injury to apprentices and trainees. As such we have developed the Master Builders Training Employer Safety Service (Safety Service) to assist Training Employers in the implementation, maintenance and continuous improvement of their safety management practices.

Every Training Employer is engaged with the Safety Service from the commencement of the process of taking on a MBAS or MBAS+ apprentice or trainee.

Before a Training Employer can take on a MBAS or MBAS+ apprentice or trainee, they must satisfy the MBAS Minimum Safety Standard. MBANSW will review the current safety practices of the Training Employer and if gaps are identified between their current safety practices and the MBAS Minimum Safety Standard, the Safety Service will assist prospective Training Employers to bridge the gap.

This is a free service for all Training Employers and is available throughout the period of the engagement of a MBAS or MBAS+ apprentice or trainee.

The Service includes:

  • Advice on current safety legislative requirements
  • Access to templates
  • Recommendations and guidance for use of the templates
  • Assistance with implementation plans
  • Annual safety check
  • Periodic contact by MBAS Field Officers to assist and support
  • Access to a dedicated MBAS Safety Coordinator

Please complete the Master Builders Minimum Safety Standard Questionnaire to assist in identifying any gaps between your current safety practices an the Master Builders Minimum Safety Standard.

Training Employers may contact the MBANSW for assistance or advice at any time by emailing [email protected] or by calling (02) 8586 3533.

Training Employer Contractual Agreement

This is the Contractual Agreement between Master Builders Association of New South Wales Pty Ltd (MBAS) and the Training Employer listed herein.

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